The fact that person send large files is called file sharing. It is amazing to think of the amount of digital data that is transferred over the Internet per day, per hour, or even per minute.
Every time a file is downloaded or a web page is loaded, a round-trip transaction occurs. However, sometimes it is still difficult to find a tool or product that has the ability to handle file sharing on a regular basis.
In this article, we’ll consider the different situations where file sharing is beneficial, and then look at specific solutions to achieve your goals.
Please note that you should only transfer and share data that you have created or that is not subject to associated copyright restrictions. The Varonis engine for data classification can help in finding all the data assets in your different systems.
Today’s computers have the capability to store all types of files, including songs, documents, videos, and an entire applications.
Whenever you move one or more data from your local computer to another remote location or machine, you are participating in file sharing activity.
In some situations, the recipient needs to accept the file before it can be sent, but usually the transfer will be automatically completed.
Pros and Cons of sharing files
There are quite a number of factors to consider before you begin the sharing files. Let us examine some of the main pros and cons of this process.
- It allows you to transfer large files over a network connection.
- It makes it easy to collaborate with other people around the world.
- It reduces the need to always maintain a central file server connected to the Internet.
- The amount of bandwidth required can be expensive.
- It’s hard to keep track of what happens to a file after it’s been shared.
- There is high risk of virus infection or any other type of malware from a remote file.
File Sharing Statistics
Whenever the issue of file sharing is brought to the table, most people remember the days of tools such as Napster that became popular ways to illegally transfer music content over the Internet in the 1990s.
However, today, file sharing is an essential part of many businesses and other use cases.
Here are some statistics about file sharing.
- The average business shares files with more than 800 different domains online, including partners and resellers.
- 39% of data uploaded to the cloud is used for file sharing.
- About 70% of shared files are distributed only to internal users of the organisation.
- Approximately 60% of the files uploaded to the file sharing service are not shared with others and are instead used as backup.
Here are some of the best practices when it has to do with securing your file sharing sessions at all times.
- Choose a service that provides end-to-end encryption. It will protect you from outside hackers and prevents the host itself from seeing your data.
- Run checks on your files to see who has access to them. If you no longer need a file, delete it from your entire cloud system.
- Always check permission settings. Most services permits for a public sharing option, but that means anyone that has the right link can have access to your files.
Types of secure file sharing
Before you begin to distribute files all over the Internet, you must decide which protocol and method you want to adopt. Your decision should depend on the types of files you’re transferring and who will receive them.
The following are the main options and the situations in which they are most suitable.
File Transfer Protocol (FTP)
FTP was one of the first methods invented to transmit data over networks and is still very popular today due to its efficiency and reliability.
FTP actions can be executed through a command prompt window or via a tool that has a user interface. You need to select the source file you want to transfer and the destination you are sending it to.
Perfect for: Legacy data, big files, or unusual file types.
Examples of programs: WinSCP, FileZilla, Telnet.
Peer to Peer (P2P)
The reason for a P2P file transfer is to eliminate the need for a central server to host the data. Rather, individual clients that are connected to a distributed network of peers will complete file transfers via their network connections. P2P can eventually be used to develop an unstoppable TOR.
Whether The Onion Router (TOR) is truly a P2P environment or not will depend on many factors, but its popularity in creating a more secure connection over the Internet is indisputable.
Perfect for: Sharing files that are not available in public repositories with a small group of people.
Software examples: BearShare, Limewire, Gnutella.
With a cloud file sharing service, a user uploads their data to a central repository so that other users can download the files to their own devices.
Even though users can decide what types of permission levels should be placed on the files, all data is hosted by a third-party provider.
Perfect for: Quick file sharing, data backup.
Software examples: iCloud, Dropbox, OneDrive, Box.
Some people do not realize that email can play the role of a file transfer system. Each time you attach a document to a message to be sent, you are transmitting that data over an insecure network.
Perfect for: Small files and data that needs to be explained.
Software examples: Yahoo! Mail, Gmail, Outlook.
When your needs are not met by any network-based option, you can always count on a physical drive that will serve as your file transfer process.
This means that you are actually copying the data to an external hard drive or USB flash drive and connecting that device to the destination workstation.
Perfect for: sensitive data, Huge files.
Example software: USB sticks or external hard drives.
How to select the best solution for sharing files
Once you’ve decided which file sharing method you’ll use, you need to choose an individual product or service. This can be challenging as a result of the number of options available, from start-ups to existing businesses.
When selecting a file sharing solution, you will need to know the monthly and annually cost of the service in advance. In some cases, you may also need to pay for the bandwidth used during the transfer.
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